Office Manager – Part-time (20 hours) – Allegheny County Library Association

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POSITION SUMMARY: Manager of general office operations.

KEY RESPONSIBILITIES

  • Serves as office receptionist including directing calls and receiving and routing mail.
  • Prepares and sends correspondence, reports, and other documents through mail, fax, delivery system, or as e-mail attachments.  Retains and files copies as needed.
  • Manages director’s calendar and schedules appointments as requested.
  • Coordinates arrangements for various meetings.
  • Coordinates registration and travel arrangements on behalf of staff for workshops and conferences.
  • Maintains general office files and documentation required for annual audits.
  • Coordinates new employee documentation.
  • Attends evening meetings of the Board (six to eight annually) and General Membership meetings (three annually); takes minutes; prepares informational packets as needed.
  • Orders and maintains supplies and arranges for equipment maintenance.
  • Serves as first contact point for vendors, insurance brokers, and other outside organizations.
  • Performs basic data entry for accounts payable under direction of accounting staff.

QUALIFICATIONS

  • Minimum of high school education or GED.
  • At least five years of experience in comparable office administrative position.
  • Experience in filing methods, taking minutes, and recordkeeping.
  • Proficient in Microsoft products including Word and Excel.
  • Basic working knowledge of computer operations.
  • Valid PA driver’s license.

OTHER SKILLS

  • Strong organizational abilities.
  • Must be high-energy, self-directed worker comfortable with multi-tasking.
  • Team player.
  • Customer service oriented.

Competitive wage and partial benefits.
Send resume, cover letter and 3 professional references by September 4 to: acla@einetowork.net