Full-Time Coordinator-Adult Collections (CLP Library Support Center)

Job Summary: Coordinates the development and management of collections that support the recreational, lifelong learning and information needs of adults throughout the City of Pittsburgh and Allegheny County. Provide strategic vision in identifying and implementing ways library collections can positively impact the social, emotional, and intellectual lives of adults. Utilize organizational capacity, from a systemwide perspective, to develop and support reader engagement among adults in the community. Lead onboarding and continuous collection-related learning opportunities for adult serving staff. 

The Coordinator of Adult Collections will work as a part of the Collection Services department, collaborating closely with other CLP departments and public-facing colleagues to understand and respond to the interests, needs, and experiences of adults in our community. The Coordinator will have a leadership role in developing reader services for adults, connecting collections to programming, outreach, and other service efforts.

Location:  Library Support Center, Pittsburgh, PA

Work Hours:  37.5 hours per week; Monday-Friday, plus extended hours as needed, on a regular basis

Salary:  $60,000-64,000 per year, DOE

Supervisor: Sarah Beasley – Assistant Director, Collection Development


  • Coordinating the development and management of collections that engage the community in literacy and learning;
  • Fostering communication and engagement with colleagues across the system and throughout the county; 
  • Utilizing vendor services, professional tools, nontraditional resources and professional judgment to evaluate and select materials and resources in various formats to develop inclusive adult collections;
  • Supervising the work of Collection Services Librarians; 
  • Developing the collection-related skills of adult-serving staff through ongoing learning opportunities and support;
  • Establishing collection-focused standards and shared practices for adult-serving staff throughout the library system;
  • Directing collection management projects across CLP system;
  • Playing a leadership role, via the appropriate committees, teams, and groups of staff, in the organization’s engagement of adult readers both virtually and in person; 
  • Serving as the primary point of contact for author and publisher inquiries; 
  • Collaborating with the Office of Program and Partnerships and other colleagues across the system as appropriate to develop and deliver author programming;
  • Identifying the recreational and information needs of adults in the community and ensuring a range of appropriate, inclusive, and accessible collections to engage them; 
  • Analyzing, interpreting, and acting upon data and trends in library collections, both locally and nationally;
  • Managing a large budget, including endowment, grant, and other special funds;
  • Supporting collections-related Shared Services, including existing services and developing and implementing new services to support libraries in our consortium.

Requirements & Qualifications: 

  • Knowledge of collection development and management practices including the elements that make up a relevant, popular, high-interest public library collection, including broad-based collection development practices and current trends in selection, ordering, patron-driven programs, and vendor services;
  • Knowledge of metrics and statistics to assess the effectiveness of collections and to determine and measure outcomes and impact;
  • Knowledge of current trends and issues in and beyond the library arena and the ability to provide a rich and creative understanding of their implications for effective library collections;
  • Skills in strong leadership skills; an experienced manager, and a collaborative management team player;
  • Communication skills including diplomacy, tact, excellent listening skills, strong group facilitation skills, and analytical and problem-solving skills;
  • Ability to articulate a vision and strategic direction to a wide variety of audiences; strategic thinking, collaboration, and inclusive leadership skills; flexibility and adaptability; and a willingness to embrace and drive change initiatives;
  • Ability to understand CLP’s organization, services, locations and policies;
  • Ability to develop an understanding of the political and community structure in Pittsburgh and Allegheny County;
  • Ability to gain the confidence of elected officials, members of the public and CLP Board and staff;
  • Ability to work with communities and engage people outside the library walls through various channels, including neighborhood meetings, community-based organizations and groups, networking, Internet-based social media and the like;
  • Ability to establish an environment of open, honest communication and rational decision-making, and the ability to negotiate with all levels of staff to accomplish the mission and goals of the Library;
  • Ability to work interdepartmentally and achieve consensus, coordinate with internal and external constituencies;
  • Ability to work in conjunction with the grant manager and development department to create and manage grant supported collections;
  • Ability to create and manage budgets for adult collections and related activities.

Education and Experience:

  • Master’s degree in Library Science from an ALA accredited university;
  • Five years of progressive experience and increasing responsibility in a public library, including demonstrated leadership and supervision;
  • Experience in collection development and management.

Clearance Qualifications:

• PA State Criminal Background Check, PA Child Abuse History Clearance, FBI Fingerprint Criminal Records Check, and Mandated Reporter Training upon offer of employment.

How to Apply: Submit a resume and cover letter at https://cssclp.sentrichr.com/?requisition=589 by March 6, 2023.