Office Manager – Part-time – Allegheny County Library Association

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Job Posting: Office Manager – Part-time (20 hours)

The Allegheny County Library Association seeks a skilled, high-energy individual to oversee office functions.  Provides direct support for services to member libraries and headquarters staff; manages office environment including records management, data entry for invoicing, office communications, and general clerical needs. Minimum 5 years relevant experience, High School diploma plus additional business training and/or degree. Valid PA driver’s license. Must be able to accommodate occasional evening meetings. Competitive wage and partial benefits. Send cover letter, resume, three professional references, and salary requirements to by February 5.


  • Serves as office receptionist including directing calls and receiving and routing mail.
  • Prepares and sends correspondence, reports, and other documents through mail, fax, delivery system, or as e-mail attachments.  Retains and files copies as needed.
  • Manages director’s calendar and schedules appointments as requested.
  • Coordinates arrangements for various meetings.
  • Coordinates registration and travel arrangements on behalf of staff for workshops and conferences.
  • Maintains general office files and documentation required for annual audits.
  • Coordinates new employee documentation.
  • Attends evening meetings of the Board (six to eight annually) and General Membership meetings (three annually); takes minutes; prepares informational packets as needed.
  • Orders and maintains supplies and arranges for equipment maintenance.
  • Serves as first contact point for vendors, insurance brokers, and other outside organizations.
  • Performs basic data entry for accounts payable under direction of accounting staff.


  • Minimum of high school education or GED.
  • At least five years of experience in comparable office administrative position.
  • Experience in filing methods, taking minutes, and recordkeeping.
  • Proficient in Microsoft products including Word and Excel.
  • Basic working knowledge of computer operations.
  • Valid PA driver’s license.


  • Strong organizational abilities.
  • Must be high-energy, self-directed worker comfortable with multi-tasking.
  • Team player.
  • Customer service oriented.