System Manager Position (Butler County Federated Library System)

Education and Experience 

  • MLS from an ALA-accredited institution or ability to complete MLS program within 2 years of being hired. 
  • Minimum 3 years administrative experience in a public library. 
  • Proven ability in public relations, partnership building and marketing library services to the community. 
  • Excellent communications skills, both verbal and written. 
  • Knowledge of computer applications and automated library systems. 
  • Excellent organizational and report-generating skills. 
  • Able to work well with people. 

 

Requirements 

  • FBI and Pennsylvania Criminal Background and Child Abuse History clearances. 
  • Valid PA driver’s license. 
  •  This position requires occasional evening and weekend responsibilities. 

 

Job Duties include but are not limited to: 

  • Responsible for BCFLS county-wide planning and budgeting (keep informed of trends in library development and current resources; work with Board, officers and committees to direct planning & budgeting; review existing policies and recommend appropriate changes) 
  • Oversees countywide automation and technology projects (communicate with Information Technology Manager for coordination and planning of IT problems and needs; coordinates bi-annual technology committee activities and other committee meetings when needed (could be virtual meetings); submits annual E-Rate application and related documents) 
  • Attends required meetings (report to BCFLS board when necessary) Most meetings require travel.
    • Required meetings
        1. BCFLS Board meetings (6 times per year) 
        2. District Library meetings (4 times per year) 
        3. Commonwealth Library meetings (2-3 days, twice a year) 
        4. Association of Pennsylvania Public Library Systems (Twice a year] 
        5. County Commissioners meeting (Once a year- minimum) 
        6. Library Directors meeting (Bi-monthly) 
        7. Technology Committee meeting (Twice a year) 
        8. Catalogers’ meeting (As needed) 
        9. Children’s librarians meeting (As needed) 
  • Ensures that all member libraries are aware of and adhere to state-mandated requirements for service. Keeps informed of requirements by attending district and state meetings; shares information with librarians by e-mail and at county meetings; collects and collates statistics and financial information of member libraries as necessary. 
  • Creates and implements engagement plan to build community with member libraries and their patrons. 
  • Monitors BCFLS Five-Year Plan 
  • Hires and oversees development of BCFLS staff o Hires and orients staff as needed-including adding staff to payroll service 
    • Provides continuing education opportunities for BCFLS staff and member libraries’ staff (as required by state standards) 
    • Seeks seminars and training sessions provided by other entities that would be beneficial for countywide staff 
    • Conducts BCFLS staff evaluations and interviews 
    • Supervises IT manager and extension services librarian/director 
    • Coordinates BCFLS employee benefits 
  • Represents BCFLS to Butler County government (Files applications and audits with Commissioners annually [2 per year], stays in communication with Commissioners) 
  • Responsible for compiling and filing reports (state, county, plan for state aid, county coordination, member library funding distribution report, county coordination and plan and any other required reports or grants) 
  • Coordinates System Board meetings (coordinates meeting location; email reminders; email minutes, agenda, financial reports and related documents; create agenda with Board president; verifies that each member library nominates a BCFLS Board member that is officially appointed by County Commissioners) 
  • Coordinates system budget with System Board treasurer (reviews monthly bank statement; approves invoices; oversees distribution of state and county aid; provides documentation for payroll) 
  • Coordinates member library County Coordination Aid application 
  • Assists BCFLS Board in reviewing the annual System Member Agreement (reviews and updates agreement, emails to member libraries and collect signatures) 
  • Coordinates all system member library meetings and county-specific events and/or trainings 
  • Coordinates countywide events and grants when/if necessary 
  • Provides District consultant with necessary copies of plans, reports, board lists and other necessary paperwork 
  • Prepares for system audit (gathers documents, be available while auditors are on site) 
  • Any other duty as needed to assist the BCFLS Board and support the development of the county library system 

 

Compensation 

  • This is a full-time, salaried position. 
  • Salary: $40,000-$45,000 per year, DOQ 
  • Benefits: Healthcare stipend available. 
  • Vacation: 10 vacation days, 5 sick days 

 

To apply, please email your resume and two references to systemadmin@bcfls.org.