The Mary H. Weir Public Library in Weirton, WV, is pleased
to announce its search for a Business Manager. This position offers a wide
range of responsibilities including bookkeeping, accounts payable, procurement,
and oversight of premises-related contracts and outside service providers and
contractors. The position reports to the library’s Executive Director and will
require a unique combination of experience and multiple skills. The successful
candidate will join a small team of experienced librarians in an established
community library and will be accountable to the Board of Directors and will
help ensure the library meets its obligations to the City of Weirton and the
West Virginia Library Commission.
Sample Duties
- Reviewing
and executing employee requests for goods and services, including
procurement, invoice management and payment. Independently anticipating
ongoing needs and placing orders. Timely review of all invoices and
completion of payments
- Keeping
the Library’s accounts balanced pursuant to accepted standards.
- In
conjunction with the Library Board of Directors and Executive and
Director, preparing the annual budget and managing spending in compliance
with said budget. Creating a monthly expense report
- Maintaining
open lines of communication with the Executive Director and Board
- Managing
bi-weekly payroll through ADP, including payroll-tax compliance and
related filings
- Administering
benefits enrollment (PEIA / health) and tracking leave accruals
- Management
of multiple vendor relationships to ensure timely services and deliveries,
contractual compliance and the resolution of any issues
- Support
capital projects by managing Requests for Proposals as directed by the
Board of Directors and/or the Executive Director, making milestone
payments, ensuring that contractual obligations are fulfilled and
overseeing the execution of the work
- Periodic
reporting of Library finances; specific reports as requested by the Board
of Directors. Maintaining internal financial controls, including monthly
reconciliation, and promptly reporting any inconsistencies or questionable
transactions
- Tracking
and reporting expenditures by funding stream (City, GIA, Levy, United
Way), including GIA expenditure reports, to ensure compliance with grant
and funding requirements
- Coordinating
the annual external audit and preparing financial records and
documentation for auditors
- Ensuring
compliance with applicable state and federal laws and regulations.
Compiling and filing financial reports as required
- Other
accounting and administrative duties, as assigned
Knowledge, Skills and Abilities Required
- Knowledge
of generally accepted accounting procedures.
- Proficiency
in setting and managing budgets. Experience in a non-profit or government
setting is a plus
- Ability
to take ownership of projects and meet deadlines. Experience in building
management is a plus
- Proficient
communicator, orally and in writing. Skilled at conveying financial
information to stakeholders. Experience in Power Point is desirable
- Ability
to work independently but with multiple stake holders
- Ability
to work in a collaborative environment with evolving priorities.
- Ability
to address problems in a calm and reasoned manner. Creative problem
solving is a plus
- Ability
to supervise others, multitask and stay organized
- Experience
in learning and keeping current with new data tools and software
- Proficiency
in accounting software, Microsoft Word, Excel and the like
- Willingness
to learn wvOASIS, the state’s financial and procurement system
The successful candidate will have specific experience in
accounts payable and bookkeeping, preferably in a collaborative environment.
Procurement experience is not required but highly preferred. Preference will be
given to candidates with an associate’s degree or further education. A
bachelor’s degree in accounting, finance, or business — or an equivalent
combination of education and experience — is preferred.
This job opportunity is not in the classified service and is
not covered under the Administrative Rule of the WV Division of Personnel. It
is a full-time, salaried position.
This position is located at the Mary H. Weir Public Library
in Weirton, WV and provides competitive pay and benefits, with a salary range
of $37,500 – $50,000 commensurate with experience. Remote work is not permitted
and limited travel may be required.
Please send a cover letter and resumé to our board of
directors at bod1@wvlc.lib.wv.us. You may
direct your questions to the same address.
Interviews will begin the week of August 10, 2026 and the
posting will remain open until filled.